Effective Date: October 30, 2023
Last Reviewed: October 30, 2023
This Policy does not apply to our handling of data gathered about you in your role as a user of our services. If you interact with us as in that role, the Own Privacy Notice applies.
Please read this Policy and any other privacy notices carefully. Please note that this Policy does not form part of any employment contract or contract to provide services.
We collect, store, and use various types of information that identifies, relates to, or could reasonably be linked to you (“personal information”) in connection with your application for employment with us. We collect such information either directly from you or (where applicable) from another person or entity, such as professional networking websites, job posting websites, employment agencies, recruitment companies, or your professional references. We may collect additional personal information throughout the course of your application process.
The information we collect from and about Job Applicants includes, where applicable:
Identifiers such as first and last name, postal address, telephone number, and email address, and, if provided an offer, identifiers related to your citizenship documents, such as driver’s license or passport.
Professional or employment-related information, including:
Recruitment, employment, or engagement information such as application forms and resumes, cover letter, CV, contact details of your references, desired salary range, or other data you provide through the application and recruitment process; information about your eligibility to work in the country where you are applying for a job, such as information related to residency, citizenship, and/or immigration status; visa status and working permit information; references; interview notes; and if provided an offer, background screening results (which may include any criminal convictions).
Career information such as current employment, past employers, titles, job history, work dates and work locations, salary expectations, notice period, and information about skills, qualifications, membership in professional organizations, and experience.
Education information such as institutions attended, degrees, academic record, certifications, licenses, transcript information, and professional memberships.
Business travel and expense information such as travel itinerary information, how long it took to get to the interview, and expenses incurred for travel during the interview process.
Audio or visual information such as CCTV footage, as well as other information relating to the security of our premises collected during in-person interviews or other parts of the recruitment process.
Internet and electronic network, and device activity and device information and related identifiers, such as information about your use of our network while you are on Company premises, including IP address and device identifiers and attributes, and browser-type.
Geolocation data: such as approximate location inferred from your IP address, city, or county.
Potentially protected classification information to the extent required or as permitted by law and voluntarily provided such as race/ethnicity, color, sex/gender, military and veteran status, disability, accommodation information, nationality, citizenship, and other information (insofar as such information is “sensitive personal information,” we use it for the purposes set forth below specific to sensitive personal information).
Inferences drawn from other personal information provided for example, preferences, abilities, aptitudes, and characteristics.
Other information that you may voluntarily choose to include on your resume, in connection with your application, during your interview, or otherwise.
We may collect, use, disclose, and store personal information for our business purposes, which include, where applicable:
Engaging in the recruitment process, including communicating with you; contacting you about jobs you may be interested in; interviewing, selecting and hiring new personnel; responding to your inquiries or requests; verifying eligibility for employment; conducting applicant reference checks to assist in hiring decisions; conducting background and related checks; employee onboarding; maintaining and administering payroll and employee benefit plans maintaining personnel records; and complying with record retention requirements.
Legal compliance and exercising our legal rights, such as complying with applicable laws; responding to and cooperating with legal or regulatory requests and investigations; conducting internal audits; investigating grievances, complaints, and suspected violations of the law or Company policies; exercising or defending the legal rights of the Company and its employees; seeking legal advice from our external lawyers or in connection with litigation with a third party; and responding to requests as required by applicable law or court order.
At your request, in order to fulfil your instructions.
We may also use personal information for any other legally permitted purpose (subject to your consent, where legally required).
Some personal information we collect in the recruitment process, such as ethnicity and veteran status, may be considered “sensitive” under applicable law. We use such information only for the following purposes: government reporting purposes, such as to help us monitor compliance with equal opportunity legislation; designing, implementing, and promoting our diversity and inclusion programs; analyzing and understanding our workforce; conducting internal audits; investigating grievances and suspected violations of Company policy; and exercising or defending the legal rights of Company or our employees. Some “sensitive” information may be required for certain job applications
In countries where we are required to state the “legal basis” on which we process personal information, we process Job Applicants’ personal information where:
The processing is necessary to enter into or perform a contract to which you are party, such as to evaluate whether we want to enter into an employment contract with you.
We may disclose certain personal information to the following types of entities or in the following circumstances (where applicable):
Internally: to employees within the Company that participate in the recruitment process, such as HR managers and employee interviewers, and among our corporate affiliates.
The personal information we collect from Job Applicants will be retained until we determine it is no longer necessary to satisfy the purposes for which it was collected and our legal obligations. As described above, these purposes include our business operations and complying with reporting, legal and accounting obligations. In determining how long to retain information, we consider the amount, nature and sensitivity of the information, the potential risk of harm from unauthorized use or disclosure of the personal information, the purposes for which we process the personal information and whether we can achieve those purposes in other ways, the applicable legal requirements, and our legitimate interests.
Residents of California, the European Economic Area (“EEA”), the United Kingdom (“UK”), and Switzerland have certain rights regarding their personal information. This section is solely applicable to such residents to the extent that such rights apply.
California: Subject to certain exceptions, if you are a California resident, you may request:
access to certain of your personal information, including the right to know the categories of personal information we have or will collect about you and the reason we will or have collected such information;
You also have the right not to be discriminated against (as provided for in California law) for exercising your rights.
EEA, UK, and Switzerland: Subject to certain exceptions, if you are in the EEA, UK, or Switzerland, you may request:
access to your personal information;
You also have the right to lodge a complaint with the Supervisory Authority in your jurisdiction regarding our processing of your personal information, but we encourage you to contact us first so we can do our best to resolve any complaints.
Exceptions to Your Rights: There are certain exceptions to these above rights. For instance, we may retain your personal information if it is reasonably necessary for us or our service providers to provide a service that you have requested or to comply with law or to detect security incidents, protect against malicious, deceptive, fraudulent, or illegal activity or prosecute those responsible for that activity.
Exercising Your Rights: To exercise one of the rights above, you may contact us as provided below. We will take reasonable steps to verify your identity before responding to a request. In doing so, we may ask you for verification information so that we can match at least two verification points with information we maintain in our files about you. If we are unable to verify you through this method, we shall have the right, but not the obligation, to request additional information from you.
Other Information for California Residents: California law places certain obligations on businesses that “sell” personal information to third parties or “share” personal information with third parties for “cross-context behavioral advertising” as those terms are defined under the California Consumer Privacy Act (“CCPA”). We do not “sell” or “share” the personal information covered by this Policy and have not done so in the twelve months prior to the effective date of this Policy.
California law also requires that we provide you with the “categories” of personal information we collect and the categories of entities to which we disclose such personal information. In the 12 months leading up to the effective date of this Policy, we have disclosed the categories of personal information described in Section 1 of this Policy to the categories of entities described in Section 3 of this Policy, as follows:
Under California law, we collect the following “sensitive personal information”: race and ethnicity. We disclose this information to the following categories of entities as necessary for equal opportunity and diversity and inclusion purposes and for compliance with applicable law (including immigration and employment law) or to exercise rights thereunder: internally and to vendors, for purposes of legal compliance and exercising legal rights, and with your consent.
If you have questions about our collection, use, or disclosure of personal information, please contact us by email at email@example.com or in writing at:
940 Sylvan Ave
Englewood Cliffs, NJ 07632
You can also contact us from the United States on this toll-free number: (888) 299-2910